Rent Payment, Tenant Management, Tenant Screening

The Best Free Property Management Software for Small Landlords in 2021

Most of us utilize new technology in many aspects of our daily lives. From streaming Netflix to using video doorbells and other smart home devices, it is all around us. We have upgraded our mobile phones to the latest iPhone and Android devices. And we are also increasingly comfortable using voice activated assistants like Alexa and Siri. However, when it comes to our own businesses, landlords are light years behind the times in adopting any of the useful, sometimes free, property management software. Many of us are still collecting paper applications and running rent checks to the bank every month. Instead, we could use that time to focus on other parts of our business, grow our portfolios, and spend more time with our families. In this article, we present our list of the best free property management software for small landlords in 2021.

What is the Best Free Property Management Software?

In this analysis, we compare overall costs incurred by both landlords and tenants to determine our winners for the best free property management software. While some products do offer free options, there may be additional fees or charges that you or your tenants must pay for some important services. We have compiled and compared all these costs and have found winners (ie, lowest costs) for each of our portfolio sizes and categories:

CategoryWinner
Best Free Property Management Software (Tie)Avail
TenantCloud
Lowest Cost: 1 UnitAvail
Lowest Cost: Small-Medium Portfolios (Tie)TenantCloud
RentRedi
Lowest Cost: Large Portfolios (Tie)TenantCloud
Rentec Direct
Best Free Tenant ScreeningApplyConnect
Best Free Rent CollectionPayRent
Best Free Reporting and AccountingStessa

Click here to view the complete scores.

Best Free Property Management Software (tie):

Many property management software products charge monthly or annual subscription fees to access some of their premium their property management features such as rent collection. However, for truly free property management software, Avail and TenantCloud both offer zero cost subscription packages. Additionally, these packages allow landlords access to their full online property management features such as online rent payment, tenant screening, advertising, reporting, and more – even without a paid subscription.

The one caveat with TenantCloud Basic, however, is that it does not allow for ACH or EFT rent collection. The rent collection options require tenants to pay using a credit card through PayPal or Stripe. While very convenient to the tenant, the fee of 2.9% + $0.30 per transaction makes it an expensive solution. However, there is the ability to pass this fee to the tenant, in which case landlord costs would consist only of a one-time rent collection setup fee of $1.99.

  • Advertise your property, find and screen tenants, sign leases, collect rent, and e-sign custom local leases, with tools built specifically for DIY landlords.
  • Strength: Complete Solution
  • End-to-end property management solution. Receive payments online, advertise properties and screen potential tenants. Robust accounting and maintenance features.
  • Strength: Complete Solution

Lowest Cost Property Management Software for Landlords with 1 Unit:

While we all appreciate free options for property management software – who doesn’t love free? – there may be instances where it makes sense to pay a little extra for additional, valuable features.

Let’s say you are a landlord with just one rental unit. Maybe it is your in-law unit or backyard cottage. Or maybe your previous home in another city you now rent out. For landlords with just 1 unit, Rentec Direct’s free property management software, Rentec Basic, is the lowest cost option. There is no monthly subscription fee, and screenings are handled using Rentec Direct’s partnership with Apply Connect for up to 6 units. However, Rentec Basic does not offer rent collection capabilities.

Therefore, if a landlord wanted to collect rent online, he or she would need to combine Rentec Basic with one of the services that offers rent collection such as PayRent. (See below for PayRent’s rent collection fees.) To do so would increase the total combined monthly cost to approximately $5 per unit.

On the other hand, Avail’s Unlimited plan offers the lowest cost option for access to their complete landlord software capabilities, including rent collection. With no monthly subscription fees and the ability to pass rent collection and screening costs to the tenant, Avail is a free property management software option and is our top recommendation for landlords who own or manage just one rental unit.

  • Advertise your property, find and screen tenants, sign leases, collect rent, and e-sign custom local leases, with tools built specifically for DIY landlords.
  • Strength: Complete Solution

Lowest Cost Property Management Software for Small and Medium Size Portfolios (5-50 units):

5 Unit Portfolios:

For landlords with slightly larger portfolios up to 5 units, consider a subscription either to TenantCloud’s Standard plan or to RentRedi.

TenantCloud’s Standard subscription level costs $9 per month which is less than most of the other software providers at this portfolio size. With free rent collection and access to complete property management tools and services, the combined cost of $3.39 per unit per month makes it a worth consideration for landlords with 5 units.

Likewise, RentRedi’s $9/month subscription option keeps combined landlord and tenant monthly costs around $4/month for unlimited units.

10 Unit Portfolios:

Rentec Basic still is lowest cost for free property management software. However, at the 10-unit level, our landlord must subscribe to a $15 screening membership in order to screen tenants. This does include one free screening report each month, but in order to take advantage, landlords would need to stagger their screenings (and vacancies and applications) to just one per month. The monthly cost per unit increases slightly and adding the use of a rent collection service increases the combined costs to over $5.25 per unit per month.

SparkRental’s free plan is similarly priced, however, the need to use an additional rent payment tool increases that combined cost to around $6 per unit as well.

Rentec Direct’s $35/month Pro subscription is a viable alternative that offers their full suite of property management features, including free online rent collection and $15 screening reports. The total combined monthly cost per unit comes in at just over $4.00.

However, at this level, again TenantCloud‘s Standard subscription and RentRedi present the lowest cost options at around $2-3 per month per unit.

50 Unit Portfolios:

At right around $1.75 per unit per month, Rentec Pro and Tenant Cloud Standard are in a virtual tie for lowest cost for landlords with 50 unit portfolios. Each offers full online property management features including rent collection and tenant screening. However, we again lean towards TenantCloud and RentRedi as their subscription fees remain at $9 per month compared to $55 for Rentec Pro at this level. See below for complete pricing information.

Just slightly more expensive but still coming in at less than $2 per month per unit is a Rentec PM subscription. If you professionally manage rental properties for other owners, Rentec PM might be more suited for you and is still less expensive than either of Buildium’s plans.

  • End-to-end property management solution. Receive payments online, advertise properties and screen potential tenants. Robust accounting and maintenance features.
  • Strength: Complete Solution
  • RentRedi is an all-inclusive landlord-tenant app. Manage vacancies, screening, and rent collection from wherever you are, on any device.
  • Strength: Complete Solution

Lowest Cost Property Management Software for Large Portfolios (100+ units):

For landlords with larger portfolios, Rentec Pro , Rentec PM, and TenantCloud Standard compete for the lowest cost property management software, each around $1.50-$1.70 per unit per month. Based on a lower monthly subscription price of $9/month for up to 150 units vs. Rentec Pro’s $90/month, we chose TenantCloud again as our winner for landlords with 100 units. However, both tiers from Rentec Direct are viable options.

  • End-to-end property management solution. Receive payments online, advertise properties and screen potential tenants. Robust accounting and maintenance features.
  • Strength: Complete Solution
  • Designed to address the needs of DIY landlords as well as property management companies, Rentec Direct includes all the tools necessary to manage and rent your properties
  • Strength: Complete Solution

Best Free Property Management Software for Tenant Screening:

If you are interested in a free property management software provider for tenant screening only, ApplyConnect our is lowest cost provider at just $29.95 per report.

  • Tenant screening solution perfect for independent landlords. Screen tenants, market your vacancies, and take applications for free.
  • Strength: Tenant Screening

Also Read: The Best Tenant Screening Service for Small Landlords

Best Free Property Management Software for Rent Collection:

If online rent collection is your only need for a property management software solution, PayRent and ClearNow both focus on this feature.

PayRent simply charges a percentage fee of 0.25% per transfer while ClearNow charges $14.95 for your first unit and then $2 for each additional. Based on an average $1500 monthly rent per unit, PayRent has a lower monthly per-unit cost for our landlords with portfolios of 1 or 5 units. However, the average cost per unit comes down for larger portfolios. ClearNow charges landlords for rent payment fees with no ability to switch that to the tenant.

PayRent, on the other hand, allows the landlord to pass those costs on to the tenant. This, in addition to its simpler cost structure, makes PayRent our winner for the best free property management software for rent collection.

  • With no subscription plan and a simple pricing structure, PayRent helps property owners and managers collect rent online safely, reliably and automatically.
  • Strength: Rent Collection

Also Read: The Best Online Rent Payment Service for Small Landlords

Best Free Property Management Software for Reporting and Accounting:

For reporting and accounting features to help you through tax time, Landlord Studio and Stessa both focus on accounting and bookkeeping tasks.

Landlord Studio offers a free trial for new users, and if you like it, subscriptions start at $9 per month.

Stessa, on the other hand, is 100% free to sign up and immediately access their robust accounting and reporting tools. This makes Stessa our winner for the best free property management software for reporting and accounting.

  • Asset management and accounting software for real estate investors, including smart money management, automated income and expense tracking, personalized reporting and more.
  • Strength: Accounting and Financial Tracking

Also Read: Reporting and Accounting Tools: Best Accounting Software for Landlords

Why You Should Use Property Management Software

Many landlords and property owners have thought about converting some or all of their operations to new property technology. Unfortunately, many don’t know where to start and ask “what is the best property management software?” We have previously discussed the benefits of rental property management software for small landlords. We have also written comprehensive overviews of several of the best rental property management software products on the market today.

Whether you are a small property manager with just a handful of units, a new landlord who has recently acquired property, or an experienced manager with dozens or hundreds of units under management, property management software can be your friend, and your assistant. From advertising and applications, to tenant screening, lease signing and rent collection, there are software solutions that can help you handle these tasks quickly, efficiently and more accurately than their old analog counterparts.

Also Read: The Best Free Ways To Advertise Property For Rent

Now, as landlords ourselves, we know that each dollar of rent received and expenses paid matters. This has never been as true as right now in this changing and uncertain rental market. When it comes to adopting new technology, landlords are not wrong to consider cost or the ability to try it out before committing to something new. Fortunately, many of the property management software products either have free versions or free trials. In addition to price, you should also consider the quality of features such as rent collection, tenant screening, advertising, and others.


Rental Property Management Software

For many landlords the right property management software can help you efficiently run your small business. We have evaluated some of today’s top software products to uncover their key benefits. Let us help you find landlord software that is best suited for your needs. Whether you are looking for tools to help collect rent, screen tenants, list your rental, automate your record keeping, or other property management tasks, we can find a product for you:


How Much Does Property Management Software Cost?

Each software product handles their pricing in different ways. For example, some may offer free or low-cost monthly subscriptions, but charge fees for rent collection or tenant screening. Others may have free property management software options for landlords with 1 unit, and then charge for additional units. So in order to compare property management software prices consistently, ie, “apples to apples”, we calculated the monthly cost per unit for each product. We did this for portfolio sizes of 1 unit, 5 units, 10 units, 50 units and 100 units to find the lowest cost options. Additional details about our scoring process as well as complete breakdowns are at the bottom of this article.

Full-Service Property Management Software

Property management software comes in many shapes and sizes. Some offer full, integrated property management software solutions: from advertising, applications and screening to lease signing, rent collection and reporting. These are followed by others that focus on a specific segment of property management such as tenant screening or rent collection and aim to help landlords solve that task.

Avail avail property management software logo

With Avail rental property management software, you can advertise your property, find and screen tenants, sign leases, and collect rent, on any device, with tools built specifically for DIY landlords. Customizable state-specific lease documents are available, along with e-signing and document storage. Avail publishes your online listings to Zillow, Trulia and Hotpads, as well as to apartments.com.

Avail has a free Unlimited plan that includes syndicated listings, credit and criminal screening, state-specific leases, online rent payments, and maintenance tracking.

Unlimited Plus is $5/unit per month and includes everything in Unlimited, plus: next-day rent payments, waived ACH fees, custom applications and leases, and a properties website.

Avail is a winner in our Best Online Rent Payment Service For Small Landlords

Buildium

Buildium property management software supports the larger DIY landlord and property managers. The software includes tools to help with accounting and bookkeeping, lease & document management, maintenance tracking, applications and screening, and more. Learn more at our Buildium Overview.

Buildium has two paid subscription levels, Core and Pro. Pricing is based on portfolio size. Landlord Gurus readers can receive a 2-week free trial to start exploring Buildium and all their features today.

Buildium is a winner in our Best Online Rent Payment Service For Small Landlords

Rentec Direct

Rentec Direct offers property management software and tenant screening solutions for landlords and real estate professionals to manage properties, tenants, and accounts online. Subscribers can collect rent payments, post vacancies, screen applicants, collect rent, and more. Rentec Direct Rental Property Management Software Overview

Rentec Direct offers a free property management software product called Rentec Basic. It is free to landlords managing 10 or fewer properties. Rentec Basic has the following features:

  • Property & tenant accounting and record keeping
  • Online (cloud-based) file storage for leases, documents and receipts
  • Income and expense tracking and reporting
  • Option to sign up for Rentec Protect tenant screening membership or use Apply Connect for landlords with less than 6 properties.

If your portfolio is larger than 10 properties, or you would simply like to access a more robust suite of property management services, Rentec Direct has Rentec Pro and Rentec PM premium plans. You can sign up for a free two week trial here and get up and running in less than 30 minutes.

Rentec Direct is a winner in our Best Online Rent Payment Service For Small Landlords

RentRedi rentredi property management software logo

If you’re looking for an all-encompassing rental property management software, RentRedi could be right for you. As an app, it’s simple for you and your tenants to access RentRedi from your mobile device anywhere at any time. 

There are three different pricing options available for RentRedi rental property management software. If you want to take it for a test drive, you can start by paying for just one month. Once you decide that RentRedi is the best option for you, you’ll save $132 a year by signing up for the annual option. 

RentRedi App: Property Management Software Overview

SparkRental

Updated October 2020: As of this writing, SparkRental has not completed updates to their new software lineup. It appears key features such as online rent collection, lease signing and document storage are still under construction. As a result, we recommend landlords who use SparkRental also use an additional rent collection product to complement their property management software. These additional rent collection costs should be factored into the decisions of landlords looking for the best free property management software.

With SparkRental’s landlord app, you can easily take care of everything from advertising your space to handling payments and sending notices. SparkRental Property Management Software Overview.

SparkRental has an Unlimited Free property management software plan as well as an Unlimited Pro subscription level. Using the free service, landlords still have access to SparkRental’s advertising, application and screening services, as well as lease agreements and document storage. You can even collect rent online from your tenants.

With a paid subscription to either the Pro plans, landlords and property managers are able to run screening reports at a lower cost (paid by them or the applicant) and have access to SparkRental’s communication and management features.

Tenant Cloud

Tenant Cloud is free end-to-end property management software. They have a free “Basic” plan for DIY landlords with up to 75 units. Tenant Cloud also has a Standard plan for up to 150 units with additional features that include online rent payments, auto pay, e-signatures, and more. The Advanced plan is for DIY landlords and property managers with up to 500 units included. This gives landlords priority support, Quickbooks syncing, and property message boards along with the features included in the Basic and Standard plans.

Landlords using the Basic plan can collect rent from tenants using Stripe or PayPal. Tenants pay the 2.9% + $0.30 transaction fee. However, if you want to accept unlimited free ACH payments, you must subscribe to either the Standard or Advanced plans.

With Tenant Cloud’s basic account you can manage tenants, owners, and professionals in one convenient location. Additionally, you can keep track of your rental information, accept and send payments, manage maintenance, and communicate easily at no cost. You can always upgrade for additional features or downgrade to the basic subscription at any time.

TenantCloud is a winner in our Best Ways to Advertise Property for Rent

Feature-specific software solutions

The following software providers do not offer full-service property management services. Instead, they focus on specific property management tasks such as rent collection and/or tenant screening, which are often cited as the most difficult or time-consuming aspects of a landlord’s job. These products have been designed specifically to meet those needs. You can start your entry into new technology for just these aspects at first. They are generally considered lower-risk, low-cost alternatives to the end-to-end services described above. Consider these free property management software programs.

ApplyConnect

ApplyConnect focuses ONLY on screening reports for landlords. Using their service is simple, affordable, and paid for by prospective tenants, meaning it is free to landlords. We believe this is a great service for those landlords and property managers looking specifically for credit and background reports.

ApplyConnect is a winner in our Best Tenant Screening Service for Small Landlords

ClearNow

ClearNow is an easy-to-use and reliable service focusing on tenant screening and online rent collection. They have automated rent payment since 2000, and serve landlords and property managers of all sizes (1+ units). ClearNow Rent Collection Software Overview. If you try them from here, you can get a 2 month free trial and collect rent for free.

Landlord Studio landlord studio rental property accounting software

Landlord Studio is an online and mobile rental property management software that helps you track income and expenses, screen tenants, set automatic reminders, and more. Pricing begins at $9/unit per month, plus $1 for each additional unit. Subscribers can upload property and unit details to import income and track expenses. You can automate tasks and set gas, inspection, electrical and other reminders. Landlord Studio comes with free tenant screening, automated rent reminders and overdue notices, secure cloud storage, and over a dozen available reports to choose from. There is also centralized management of tenants, owners and suppliers so you can call, email or text them from your fingertips.

As of this update, Landlord Studio does not offer e-signing for leases or online rent collection, but development is underway and coming soon. Try Landlord Studio free for 30 days, no credit card required. Start Your Free Trial.

Landlord Studio is a winner in The Best Reporting and Accounting Tools For Landlords

PayRent

PayRent helps property owners and managers collect rent online quickly, safely and securely. In just a few clicks, you can add your properties and get your tenants enrolled and start receiving rent payments. It is always free to sign up. The low transaction fees can be either absorbed by the landlord or passed through to your tenant. Sign up here.    

PayRent is a winner in our Best Online Rent Payment Service For Small Landlords

RentPrep

RentPrep focuses on providing tenant screening services. They are a team of FCRA-Certified Screeners who aim to provide comprehensive tenant screening. They use real-live intelligence to help landlords identify the best possible tenants for their rental properties. RentPrep Tenant Screening Software Overview.

You can get started now with a free account and never have to pay until you request a screening report.

RentPrep is a winner in our Best Tenant Screening Service for Small Landlords

Stessa stessa landlord accounting logo

Stessa is a smart money management tool that helps rental property owners and investors optimize their portfolios for performance. This includes free rental property accounting software that offers a Cloud-based “smart bookkeeping solution” for landlords. Landlords can integrate property information and financial accounts into the software and access a variety of landlord accounting metrics and reports at the click of a button.

Stessa is free to sign up and use. There are also optional paid services for real estate investors to assist with things like rent analysis, mortgage financing and market research.

Stessa is a winner: Reporting and Accounting Tools: Best Accounting Software for Landlords

Conclusion

It can be confusing to attempt to compare pricing between rental property software products. While some do offer free property management software options, there are often various fees and charges necessary to use some of the most important features that property management software offers. This makes it challenging to answer what is the best property management software.

We think the best way to compare prices is to determine which features are most important to you as a landlord. Then see what the costs are for a typical landlord with a portfolio similar to yours. We think you will find a variety of cost-effective options that allow you to leverage key features of property management software while effectively running your rental property business.

And remember, while costs are certainly an important consideration, there may be a product that offers features better suited to your needs as a landlord.


Pricing Details and Assumptions

Since most of the property management software companies offer multiple plans, we compared each plan separately to see which of their offerings would be the best option for our landlords. For example, SparkRental has Free, Premium, and Ultimate plans. Each offers unique benefits and pricing and the best one might be different based on the number of units in your portfolio.

Additionally, some software services offer multiple screening report options, and others offer expedited rent or cash payment services.

In order to make useful comparisons, we compared pricing for screening products that contain some form of:

  • Credit score
  • Criminal background report
  • Full credit report
  • Eviction report

Similarly, we only looked at the pricing for standard ACH/EFT rent collection processing. No expedited payments, and no cash payments. With the exception of one product – Tenant Cloud’s free property management software plan – we also did not include costs for accepting credit card or cash payments.

Other assumptions:

We assumed an average tenant stays in their unit for 2 years (ie, 2 one-year leases) so the screening cost per tenant is prorated over 24 months. Similarly, any one-time setup fees were amortized over 5 years. We also used an average rent of $1500 per month for any charges that are based on a percentage of rent collected.

For each property management software product, we then totaled:

  • Monthly subscription cost; plus
  • Rent collection cost, per transaction; plus
  • Screening cost report, averaged over 2 years.

This gave us the total monthly costs, regardless of whether the landlord or tenant pays. We then averaged this over the number of units in the landlord’s portfolio to determine the total monthly cost per unit. The complete scores are below.

What is the Best Property Management Software?

Here are the detailed costs for each of the contenders:

Rentec Basic (up to 10 units, no rent collection)

# of units1510
Monthly Subscription$0.00$0.00$0.00
Screening membership (required if want to screen)$0.00$0.00$15.00
Cost per screening$28.50$28.50$0.00*
Avg screening cost per month$1.19$5.94$0.00
Total monthly cost (landlord + tenant)$1.19$5.94$15.00
Total monthly cost per unit$1.19$1.19$1.50
*no more than 1 screening included per month

Rentec Pro

# of units151050100
Monthly subscription$35.00$35.00$35.00$55.00$90.00
Rent collection$0.00$0.00$0.00$0.00$0.00
Cost per screening$15.00$15.00$15.00$15.00$15.00
Avg screening cost per month$0.63$3.13$6.25$31.25$62.50
Total monthly cost (landlord + tenant)$35.63$38.13$41.25$86.25$152.50
Total monthly cost per unit$35.63$7.63$4.13$1.73$1.53

Rentec PM

# of units151050100
Monthly subscription$40.00$40.00$40.00$65.00$100.00
Rent collection$0.00$0.00$0.00$0.00$0.00
Cost per screening$15.00$15.00$15.00$15.00$15.00
Avg screening cost per month$0.63$3.13$6.25$31.25$62.50
Total monthly cost (landlord + tenant)$40.63$43.13$46.25$96.25$162.50
Total monthly cost per unit$40.63$8.63$4.63$1.93$1.63

For more information, see our Rentec Direct Rental Property Management Software Overview.

SparkRental Unlimited Free

# of units151050100
Monthly subscription$0.00$0.00$0.00$0.00$0.00
Rent collection$1.99$1.99$1.99$1.99$1.99
Rent collection setup$0.00$0.00$0.00$0.00$0.00
Cost per screening (3 reports)$44.90$44.90$44.90$44.90$44.90
Avg screening cost per month$1.87$9.35$18.71$93.54$187.08
Total monthly cost (landlord + tenant)$3.86$11.34$20.70$95.53$189.07
Total monthly cost per unit$3.86$2.27$2.07$1.91$1.89

SparkRental Unlimited Pro

# of units151050100
Monthly subscription (billed annually)$13.25$13.25$13.25$13.25$13.25
Rent collection$0.00$0.00$0.00$0.00$0.00
Rent collection setup$0.00$0.00$0.00$0.00$0.00
Cost per screening (3 reports)$34.90$34.90$34.90$34.90$34.90
Avg screening cost per month$1.45$7.27$14.54$72.71$145.42
Total monthly cost (landlord + tenant)$14.70$20.52$27.79$85.96$158.67
Total monthly cost per unit$14.70$4.10$2.78$1.72$1.59

For more information, see our SparkRental Property Management Software Overview.

Tenant Cloud Basic (max 75 units)

# of units151050
Monthly subscription$0.00$0.00$0.00$0.00
Rent collection* $43.80$219.00$438.00$2,190.00
Rent collection setup$1.99$1.99$1.99$1.99
Cost per screening$38.00$38.00$38.00$38.00
Avg screening cost per month$1.58$7.92$15.83$79.17
Total monthly cost (landlord + tenant)$45.42$226.95$453.87$2,269.20
Total monthly cost per unit$45.42$45.39$45.39$45.38
*based on $1500/mo rent, Stripe or PayPal only

Tenant Cloud Standard

# of units151050100
Monthly subscription$9.00$9.00$9.00$9.00$9.00
Rent collection$0.00$0.00$0.00$0.00$0.00
Rent collection setup$1.99$1.99$1.99$1.99$1.99
Cost per screening$38.00$38.00$38.00$38.00$38.00
Avg screening cost per month$1.58$7.92$15.83$79.17$158.33
Total monthly cost (landlord + tenant)$10.62$16.95$24.87$88.20$167.37
Total monthly cost per unit$10.62$3.39$2.49$1.76$1.67

Tenant Cloud Advanced

# of units151050100
Monthly subscription$35.00$35.00$35.00$35.00$35.00
Rent collection$0.00$0.00$0.00$0.00$0.00
Rent collection setup$1.99$1.99$1.99$1.99$1.99
Cost per screening$38.00$38.00$38.00$38.00$38.00
Avg screening cost per month$1.58$7.92$15.83$79.17$158.33
Total monthly cost (landlord + tenant)$36.62$42.95$50.87$114.20$193.37
Total monthly cost per unit$36.62$8.59$5.09$2.28$1.93

Visit Tenant Cloud for more information or to Sign up for one of the Tenant Cloud plans for free.

Buildium Core

# of units151050100
Monthly subscription$47.00$47.00$47.00$78.00$156.00
Rent collection$1.00$5.00$10.00$50.00$100.00
Rent collection setup$99.00$99.00$99.00$99.00$99.00
Cost per screening$15.00$15.00$15.00$15.00$15.00
Avg screening cost per month$0.63$3.13$6.25$31.25$62.50
Total monthly cost (landlord + tenant)$50.28$56.78$64.90$160.90$320.15
Total monthly cost per unit$50.28$11.36$6.49$3.22$3.20

Buildium Pro

# of units151050100
Monthly subscription$156.00$156.00$156.00$156.00$208.00
Rent collection$0.00$0.00$0.00$0.00$0.00
Rent collection setup$0.00$0.00$0.00$0.00$0.00
Cost per screening$18.00$18.00$18.00$18.00$18.00
Avg screening cost per month$0.75$3.75$7.50$37.50$75.00
Total monthly cost (landlord + tenant)$156.75$159.75$163.50$193.50$283.00
Total monthly cost per unit$156.75$31.95$16.35$3.87$2.83

For more information about Buildium’s pricing, learn more at our Buildium Overview page.

RentPrep Background Check

# of units151050100
Cost per screening (background check plus criminal/sex offender and credit decision)$32.90$32.90$32.90$32.90$32.90
Avg screening cost per month$1.37$6.85$13.71$68.54$137.08
Total monthly cost per unit$1.37$1.37$1.37$1.37$1.37

RentPrep SmartMove Full Credit Report

# of units151050100
Cost per screening (SmartMove full credit report)$38.00$38.00$38.00$38.00$38.00
Avg screening cost per month$1.58$7.92$15.83$79.17$158.33
Total monthly cost per unit$1.58$1.58$1.58$1.58$1.58

For more information, see our RentPrep Tenant Screening Software Overview.

Apply Connect

# of units151050100
Cost per screening$28.50$28.50$28.50$28.50$28.50
Avg screening cost per month$1.19$5.94$11.88$59.38$118.75
Total monthly cost per unit$1.19$1.19$1.19$1.19$1.19

Learn more and Create your free account at Apply Connect today.

PayRent

# of units151050100
Rent collection*$3.75$18.75$37.50$187.50$375.00
Total monthly cost (landlord + tenant)$3.75$18.75$37.50$187.50$375.00
Total monthly cost per unit$3.75$3.75$3.75$3.75$3.75
*0.25% per transfer, $1500/mo rent

Learn more or Sign up at PayRent.com.  

ClearNow

# of units151050100
Rent collection$14.95$22.95$32.95$112.95$212.95
Total monthly cost (landlord + tenant)$14.95$22.95$32.95$112.95$212.95
Total monthly cost per unit$14.95$4.59$3.30$2.26$2.13

For more information, see our ClearNow Rent Collection Software Overview.

Disclosure: Some of the links in this post are affiliate links and Landlord Gurus may earn a commission. Our mission remains to provide valuable resources and information that helps landlords manage their rental properties efficiently and profitably. We link to these companies and their products because of their quality, not because of the commission.

Photo by Ferenc Horvath on Unsplash

Spread the love
Tagged , , , ,

About Chris Lee

Chris comes from a family of real estate investors, and remembers well his childhood of helping to prepare apartments between renters. He now manages his own property, apartment complexes, and condos. He has particular insight into the issues around short-term rentals as he manages those for himself and for other owners.
View all posts by Chris Lee →

1 thought on “The Best Free Property Management Software for Small Landlords in 2021

Leave a Reply

Your email address will not be published. Required fields are marked *