Property Management

How to Find the Best Property Manager for Your Rentals

property manager giving lease agreement to tenant to sign

Owning rental properties can be a rewarding investment, but it also comes with a host of responsibilities. Many landlords often handle these responsibilities independently and we provide information on how to do so on our website. However, there are situations where they need to hire the best property manager for more efficient and hassle-free property management.

The right property manager can make your life as a landlord much easier and your investment more profitable. A skilled property manager is well-versed in local rental markets, enabling them to set optimal rent rates, attract high-quality tenants, and reduce vacancy periods. They also provide a buffer between landlords and tenants, handling tenant issues and conflict resolution professionally.

In this article, we’ll guide you through the process of finding the best property manager for your rentals.

internal link Also Read: Should I Hire a Property Manager for My Rentals?

How Do I Find the Best Property Manager for My Rental?

Choosing the right property manager is a decision that can significantly benefit landlords in various ways. It brings peace of mind, as a competent property manager can efficiently handle the day-to-day responsibilities of property maintenance, tenant communication, and financial management. This allows landlords to enjoy a more passive income stream without the stress of constant involvement.

Here are a few steps to help you find the best property manager for your rental:

1. Find Recommendations

Start by seeking recommendations from fellow landlords, real estate agents, or online communities.

Local landlords and real estate agents possess intimate knowledge of your specific real estate market. They can direct you to property managers who understand the nuances of your area, such as rental demand, pricing trends, and legal regulations. This local expertise can be a critical factor in the success of your rental property.

Word-of-mouth referrals can be a valuable resource, as they come from firsthand experiences. For example, your neighbor might recommend a local property manager who’s known for exceptional service.

2. Evaluate What They Bring to the Table

When you’ve gathered some names, evaluate potential property managers based on their procedures, responsiveness, and communication skills.

Look for someone who not only keeps you in the loop but also maintains good relationships with tenants, applicants, and vendors. A property manager with a reputation for handling tenant issues effectively can save you headaches down the line.

3. Interview Candidates

Schedule interviews with your top candidates to get a sense of their approach and expertise. Ask about their tenant screening process, maintenance procedures, and financial reporting.

Here are some key questions to consider:

  • How do you screen prospective tenants to ensure they are reliable and responsible?
  • What criteria do you use to approve or reject tenant applications?
  • Can you provide an example of a challenging tenant situation you’ve successfully resolved?
  • How do you handle maintenance requests and emergency repairs?
  • What is your process for regular property inspections and maintenance checks?
  • Can you share an example of how you’ve efficiently managed a maintenance issue in the past?
  • How do you keep track of financial transactions related to the property, including rent collection, expenses, and property-related income?
  • What kind of financial reports do you provide to landlords, and how frequently?
  • How long have you been in the property management business, and what types of properties have you managed?
  • How do you handle tenant inquiries, complaints, and conflicts?
  • Have you ever had to deal with a difficult tenant, and how did you resolve the situation?
  • How often do you conduct property inspections, and what aspects do you assess during these inspections?

Additionally, visit some properties they currently manage to assess their upkeep and tenant satisfaction.

choose the right property manager

4. Communicate Your Expectations

Once you’ve conducted interviews and are closer to making a decision, it’s essential to review the property management agreement thoroughly. This document outlines the terms, responsibilities, and expectations between you as the landlord and the property manager.

Take this opportunity to clearly communicate your specific requirements and expectations. Discuss your rental property’s unique needs, whether it’s related to property maintenance, tenant selection, or financial reporting. Also, express your preferred communication channels, so you can stay informed and in control of your investment.

A good property manager should not only be receptive to your expectations but also willing to adapt to your preferences. An open and transparent discussion at this stage can help ensure a harmonious and productive working relationship that aligns with your objectives as a landlord.

5. Consider the Pricing

While cost is a crucial factor, it shouldn’t be the sole deciding factor. Assess the fee structure and compare it with the services offered. Sometimes, a slightly higher fee is justified if the property manager offers a comprehensive package that saves you time and effort.

Comprehensive services often include tenant screening, rent collection, property maintenance, and even legal assistance. While these packages might come at a higher price point, they can streamline your property management tasks and protect your investment in the long run.

Opting for the cheapest option without considering the scope of services can lead to issues down the road. It’s essential to evaluate what’s included in the fee structure and ensure it aligns with your property management needs.

Finding the Best Property Manager: Landlord Gurus Takeaway

Finding the best property manager for your rentals requires careful consideration and research. Don’t rush the process; the right property manager can significantly impact the success of your real estate investment.

internal link Also Read: 3 Reasons You Should Hire a Property Manager for Your Apartments; and 5 Reasons Why You Shouldn’t

To help you in your search, here are some property management tools we recommend:


BelongHome is an innovative property management solution that simplifies landlord tasks. It offers an array of services, including tenant screening, rent collection, and maintenance coordination. With BelongHome, you can streamline your property management tasks and stay organized with ease. It offers a full home wealth analysis to help you understand your cash flow. Moreover, with Belong Pro, you will get full management by a dedicated team of experts to manage every detail of your rental home.


Hemlane is a next-generation property management platform that empowers landlords with the tools to effectively manage their properties. It provides a comprehensive suite of services, from tenant screening to property maintenance, all accessible through its user-friendly platform. With Hemlane’s Complete subscription package, you can delegate the day-to-day management to them. You will have access their full suite of services on their rental management platform, plus full repair coordination, full 24/7 repair coordination, a network of service pros, and a local leasing agent to handle all your on-the-ground property management tasks.


AllPropertyManagement is a valuable resource for connecting landlords with local property management companies. Its platform simplifies the process of finding and comparing property management services in your area. Whether you’re new to property management or looking to switch providers, AllPropertyManagement can help you find the right fit.

Remember, choosing the best property manager is a significant decision, and the right one can make your life as a landlord more manageable while ensuring your rental properties thrive. Take your time, do your due diligence, and enjoy the benefits of a well-managed rental business.

Disclosure: Some of the links in this post are affiliate links and Landlord Gurus may earn a commission. Our mission remains to provide valuable resources and information that helps landlords manage their rental properties efficiently and profitably. We link to these companies and their products because of their quality, not because of the commission.

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About Chris Lee

Chris Lee, Co-Founder, Landlord Gurus

Chris comes from a family of real estate investors, and remembers well his childhood of helping to clean and paint apartments between renters.

Chris is a licensed real estate broker and now manages a mix of his own property and others for family, consisting of single family homes, multi-family complexes, and the occasional condo unit in and around Seattle. He also has particular insight into the issues around short-term rentals as he has managed those for himself and for other owners on AirBnb, VRBO, and other platforms.

Prior to Landlord Gurus, Chris worked in website development and digital marketing, assisting firms across a wide range of industries. He, along with his wife and two kids, also found themselves living and working overseas for several years.

Upon his return to the US, Chris often turned to Eli for property management advice and help with property maintenance. At this point, the two decided to start Landlord Gurus to help the countless others searching for answers to similar problems.

In his free time, Chris enjoys outdoor sports and activities including baseball, skiing, golf, hiking, and spending time with family and friends.

- BA, Economics - Whitman College
- MA, Pacific International Affairs - University of California, San Diego
- MPA, Public Accounting - Open University of Hong Kong

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